Frequently Asked Questions

Here are a few steps to prepare for a remote online notary appointment:

1. Review requirements: Familiarize yourself with the specific requirements of the state in which the notarization is taking place, including the type of documents that can be notarized remotely.
2. Gather necessary documents: Collect the documents that need to be notarized and make sure they are properly completed and ready for the notary to review.
3. Check technology requirements: Ensure you have a reliable internet connection and a device with a camera and microphone to participate in the video call.
4. Choose a secure location: Select a private and secure location for the notarization to take place, where you can present the required documents and participate in the video call without interruption.
5. Verify identity: Have a government-issued photo ID ready to present to the notary during the video call to verify your identity.
6. Test video conferencing: Prior to the appointment, test the video conferencing platform to ensure it is working properly and you are comfortable with the technology.

By following these steps, you will be well-prepared for a successful remote online notary appointment.

*The signer MUST be present for the appointment. Please contact us for any accommodations.

Accepted forms of identification:

1. A Florida identification card or driver's license issued by the public agency authorized to issue driver's licenses.
2. A passport issued by the Department of State of the United States.
3. A passport issued by a foreign government if the document is stamped by the United States Bureau of Citizenship and Immigration Services.
4. A driver license or an identification card issued by a public agency authorized to issue driver licenses in a state other than Florida or in a territory of the United States, or Canada or Mexico.
5. An identification card issued by any branch of the armed forces of the United States.
6. A veteran health identification card issued by the United States Department of Veterans Affair.
7. An inmate identification card issued on or after January 1, 1991, by the Florida Department of Corrections for an inmate who is in the custody of the department.
8. An inmate identification card issued by the United States Department of Justice, Bureau of Prisons, for an inmate who is in the custody of the department.
9. A sworn, written statement from a sworn law enforcement officer that the forms of identification for an inmate in an institution of confinement were confiscated upon confinement and that the person named in the document is the person whose signature is to be notarized.
10. An identification card issued by the United States Bureau of Citizenship and Immigration Services.

Unaccepted forms of identification 

• Birth certificates
• Social security cards
• School identification cards
• Credit cards
• Debit cards

A notary public is a public official appointed by the government to witness the signing of important documents and administer oaths. They help prevent fraud by verifying the identities of the individuals involved and ensuring the documents are executed correctly. 

In remote notarization, the signer and the notary connect through a secure online platform that supports video conferencing. At Emile Notary, we utilize a number of virtual notarization platforms. The signer presents their identification, signs the document electronically, and the notary acknowledges and notarizes the document electronically.  

Learn more here. 

Remote notarization is legal in Florida and in many other states and countries, although the specific laws and regulations may vary.

Yes, remote notarizations employ robust security measures to ensure the integrity and authenticity of the process. Encryption, multi-factor authentication, and tamper-evident technology are commonly used to protect the documents and the notarial act. 

When you book an appointment, you will personally upload your documents through a secure link. Once the notarization session is complete, you along with any parties related in the transaction will have access to the notarized document. The notary will no longer have access to the notarized document once the session is complete. At Emile Notary, we delete all original documents uploaded by the signer 3 days following the appointment.  Documents are protected and securely stored using digital encryption before and after the appointment, ensuring that only the assigned notary has access to them.